Working with messages

The data pool provides each user with a mailbox with their own e-mail address, which can be used to communicate with external persons. By clicking on the "Messages" tab, the personal mailbox is opened.

As an alternative to the personal mailbox, it is also possible to use a group mailbox for several people in a company. The group mailbox can be reached via a project email address, and the people involved can access all emails in the mailbox together, even though they are logged into the system with their personal access data. When sending an e-mail, the name of the user is displayed in addition to the project e-mail address.

The mailbox has several views for managing mails:

• Inbox:
  • the view shows all newly received mails
• Drafts:
  • the view shows mails that have already been created but not yet sent. This view also stores mails that have been automatically saved by the system.
• Sent:
  • this view stores the sent mails.
• Trash:
  • the view contains all deleted mails.
• All messages:
  • the view shows all the user's mails, including messages that have already been placed in personal folders.

Incoming e-mails can either be moved from the inbox to personal folders or stored in the filing structure of documents and plans in order to make them available to other users.