Working with documents

The data pool serves as a platform for the creation and distribution of documents. Each user can create and edit documents and upload and download file attachments. Editing is only possible for those documents that the user has created himself, unless the right to edit a document has been expressly granted by another user. All other documents can only be opened in read mode.

The data pool is document-proof, so it is not possible to delete documents. Documents that are no longer relevant or were created in error must be moved to the archive.

In addition to simple documents, there are also qualified documents in the data pool that have a review and approval workflow. Only when the workflow has been run through and approval has taken place are these documents available to the other users.

The data pool processes any file format, and up to 50 attachments can be uploaded in a container. The maximum file size per attachment is 1 gigabyte, the maximum size per container is 2 gigabytes.