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Adding a New Address Group

The "Groups" tab provides an overview of all groups of people available in the current project. A distinction is made between authorization groups and address groups. While address groups can only be used to send e-mails, access to documents is also controlled via authorization groups that can only be created by the administration.

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ADD ADDRESS GROUP TO ADDRESS BOOK

To add an address to the address book:

  1. Go to the "Address book" and click on the "Groups" subtab. Using the "Create a new group", an address group can be created there for use in e-mail traffic.
  2. In the dialog box, enter the group name. A short description of the group can be added in the "Notes" field.
  3. Confirm the entry by clicking on the "Save“. The new group is saved and added to the address book.
  4. Open the group and click the plus of the "Member Name" column label to add a person to the group.
  5. In the list of all project participants, select the people you want to add to the group. By pressing the "Control key" several entries can be selected.
  6. Complete the selection by clicking on the "OK" button, the selected persons will be transferred to the group.
Dialog box for creating a new address group:​

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The persons in an address group can be edited or added later. To edit an address group, select the "Edit Group" icon in the header of the group, and in the next step you can add or delete people.
If the address group is no longer needed, it can be deleted by selecting the "Remove group" icon.

tip

To write a new message to everyone in a group, you can click on the "Send message to group" icon in the header of the group. The system creates a new message in your mailbox and adds the selected group as the recipient.